HR & Payroll Software — attendance, payroll and statutory compliance
Attendance to payslip, with EPF, ESI, PT and TDS handled correctly.
- Custom Built
- Payroll Processing
- PF / ESI / PT / TDS
- Leave & Attendance
- Employee Self-Service
- Full IP Ownership
- 1 day
- Payroll processing from days to hours
- 0 errors
- Statutory calculation accuracy guaranteed
- 45 days
- Standard delivery to go-live
- 100%
- Built to your HR policies & pay structure
Overview
ITNS-Global HR & Payroll Software is a fully bespoke Human Resource Management System (HRMS) and payroll processing engine designed and developed by ITNS-Global's engineering team — covering employee lifecycle from onboarding to exit, attendance and leave management, multi-component payroll calculation, statutory compliance, and HR analytics, all built to your organisation's specific pay structure, leave policies, and statutory obligations.
Payroll and HR are among the most consequential operational processes in any organisation — employees depend on accurate, on-time pay, and statutory compliance failures carry serious regulatory consequences. Yet most organisations run these processes on generic software that was not designed for their specific salary structure, their specific leave policy, their specific statutory category mix, or their specific reporting requirements. The result is either expensive manual overrides every month, or compliance gaps that go unnoticed until a statutory notice arrives.
ITNS-Global's approach is fundamentally different. The development begins with a complete mapping of your HR and payroll structure — your salary components (basic, HRA, special allowance, LTA, performance bonus, and any organisation-specific components), your leave policy (casual leave, privilege leave, sick leave, maternity, and any customised categories), your attendance tracking method, your statutory category mix (which employees are PF-applicable, ESI-applicable, PT-applicable), and your organisation's specific payroll workflow and approval structure.
The system is then built precisely to this specification — calculating every payslip correctly the first time, generating all statutory filings in the required format, and giving your HR team and employees the self-service tools that eliminate the administrative back-and-forth that consumes HR bandwidth in growing organisations.
What it includes
Employee Master & Lifecycle Management
A comprehensive employee database capturing personal information, employment details, department and reporting structure, compensation history, statutory identifiers (PF UAN, ESI IP, PAN, Aadhaar), and document repository. Employee lifecycle tracked from offer letter through confirmation, appraisal cycles, transfers, promotions, and exit — with each stage triggering the appropriate workflow, notification, and document generation. A single source of truth for all employee data, accessible with role-appropriate permissions across HR, management, and finance teams.
Attendance Tracking & Integration
Attendance management supporting multiple capture methods — biometric machine integration (via API or file import), mobile app-based geo-tagged check-in for field teams, web-based check-in for office staff, and manual entry for exceptions. Late arrival, early departure, and absent day flagging with configurable grace periods. Shift management for organisations operating multiple shifts. Attendance data flows directly into the payroll engine for loss-of-pay calculation without manual reconciliation.
Leave Management & Workflows
A configurable leave management module with your organisation's exact leave types — casual leave, privilege/earned leave, sick leave, maternity/paternity leave, compensatory off, and any organisation-specific categories — with accrual rules, carry-forward limits, and encashment eligibility configured per policy. Employee-initiated leave requests flow through your specific approval hierarchy. Leave balance dashboards for employees and managers. Leave calendar for team visibility. Approved leaves automatically reflected in attendance and payroll.
Multi-Component Payroll Engine
A payroll calculation engine built to your exact salary structure — every component (Basic, HRA, Special Allowance, Transport, LTA, performance variable, arrears, advances, loan deductions) programmed with the correct calculation logic for your organisation. Payroll processing runs in minutes once attendance and leave data is locked. Payroll register preview for HR review before finalisation. One-click salary transfer file generation in the bank-specific format for bulk disbursement. Payroll revision management for mid-month salary changes and arrears.
Statutory Compliance — PF, ESI, PT, TDS
Full Indian statutory payroll compliance built into the calculation engine — Provident Fund (employer and employee contribution, VPF, ECR file generation), ESI (applicable employees, employer/employee contribution, ESIC return), Professional Tax (state-wise slabs configured per employee location), and TDS on salary (Section 192, tax projection based on declared investments, Form 16 generation at year-end). All statutory filings generated in the format required for the respective portal — EPFO, ESIC, and income tax portal submissions.
Employee Self-Service Portal
A mobile-responsive self-service portal accessible by every employee — view and download payslips, check leave balances and apply for leave, submit expense claims, update personal information, upload investment declarations for TDS projection, view attendance records, download Form 16 at year-end, and access the employee handbook and HR policies. Self-service portals reduce HR team's routine query handling by 40–60%, freeing HR bandwidth for strategic people management activities rather than answering "what is my leave balance?" questions.
Full & Final Settlement
Automated full and final settlement calculation for exiting employees — outstanding salary pro-rated to last working day, leave encashment (earned leave balance at applicable rate), gratuity calculation (where eligible per Payment of Gratuity Act), notice period recovery or payment, loan recovery from final settlement, and TDS on settlement components. F&F statement generated for employee and management sign-off. Exit interview workflow integrated. Relieving letter and experience letter generation automated on F&F approval.
HR Analytics & Workforce Reports
HR analytics dashboards covering headcount by department, designation, and location; attrition rate and trend; average tenure; cost-to-company by department and grade; absenteeism rate; leave utilisation patterns; and new hire versus exit trend. Payroll cost analytics by department, cost centre, and month. All reports exportable to Excel for further analysis. Compliance reports: PF ECR, ESIC contribution statement, PT challan, TDS workings, and Form 16 batch generation — all produced with one click at the end of the applicable period.
What changes for you
1 day
Payroll in Hours, Not Days
Organisations running payroll manually in Excel typically take 3–5 days per cycle. A custom payroll engine with pre-configured salary structures, attendance integration, and statutory calculations processes the same payroll in under 2 hours — with zero manual recalculation, zero formula errors, and a complete audit trail.
0 errors
Statutory Calculation Accuracy
PF, ESI, PT, and TDS calculations programmed to the exact statutory rules and updated when regulations change. No manual computation, no spreadsheet formula errors, no missed applicability thresholds. Every statutory deduction calculated correctly, every cycle, with the filing output generated automatically.
60 %
HR Query Reduction
Employee self-service for payslips, leave balances, attendance, and Form 16 reduces routine HR queries by 40–60%. HR teams stop being a helpdesk for information that employees can access themselves and start focusing on the strategic people management work that requires human judgement.
0 licence
No Per-Employee Software Fees
Generic HR software charges per employee per month — a cost that scales directly with headcount growth. A custom-built HRMS is a one-time investment with no recurring per-employee fees. As you grow from 50 to 500 employees, your HR software cost does not grow with you.
100 %
Policies Built In, Not Worked Around
Your leave policy, your salary structure, your approval hierarchy, your statutory category mix — all programmed into the system, not configured as compromises within a generic platform's constraints. Every HR process works exactly as your organisation intended it to, without the monthly manual corrections that generic systems require.
↑ compliant
Always Regulation-Current
When the EPFO changes ECR formats, when ESI contribution rates are revised, or when the income tax slabs change in the Union Budget, ITNS-Global updates the system under the maintenance plan — your payroll remains compliant from the first cycle after each regulatory change, with no manual recalibration required from your HR team.
Pricing
Indicative pricing, shown so you can judge fit before talking to anyone. Final scope and cost are confirmed in writing after a short discovery call.
Custom Build
Scoped to your organisation
€700 from
- Employee master and documents
- Attendance capture and import
- Leave policy and approval workflow
- Payroll processing and payslips
- EPF, ESI, PT and TDS computation
- Statutory reports and registers
- Full IP ownership
Prices exclude applicable taxes and any third-party licence fees, which are billed to you directly by the vendor so you keep ownership and visibility.
Where it has been used
Client outcome
1 day payroll cycle — down from 7; zero overtime disputes
Client outcome
3 hours processing — from 4 days for 4-component variable pay
Client outcome
4 state PT compliance automated — 14 stores, one-click monthly challan
Client outcome
4 payroll categories unified — single system, correct tax treatment each
How delivery runs
-
01
Discovery
Salary structure, leave policy, statutory mapping & sign-off
-
02
Core Build
Employee master, attendance, leave & payroll engine
-
03
Compliance & Portal
Statutory modules, self-service portal & analytics
-
04
Parallel Run & UAT
One full payroll cycle parallel run; UAT; data migration
-
05
Go-Live
Cutover, training, IP handover & support begins
Specifications
| Application Type | Custom web application; fully responsive; role-based access for HR admin, manager, and employee; concurrent multi-user |
|---|---|
| Front-End | React.js / Next.js; optimised for data-heavy payroll screens; bulk action support for mass payroll processing |
| Back-End | Node.js or Python; payroll calculation engine; audit trail on all payroll changes; batch processing for bulk payroll runs |
| Database | PostgreSQL; full payroll history retained; monthly payroll snapshots; complete data export at any time |
| Attendance Integration | Biometric machine file import (CSV/Excel); direct API integration for supported biometric brands; mobile geo-tagged check-in; manual entry |
| Statutory Compliance | PF (employer/employee contribution, VPF, UAN, ECR file); ESI (contribution, IP number, ESIC return); PT (22 state slabs); TDS Section 192; Form 16 |
| Payslip | Branded PDF payslip generation; email distribution to employees; password-protected with employee PAN last 4 digits; bulk send |
| Bank Transfer File | Salary transfer file generated in format required by major Indian banks (SBI, HDFC, ICICI, Axis); bulk NEFT/RTGS upload compatible |
| Employee Self-Service | Payslip download; leave application & balance; attendance view; investment declaration; Form 16 download; profile update |
| Standard Scope | Single legal entity; up to 500 employees; up to 3 salary grades; one payroll cycle parallel run included |
| IP Ownership | Full IP ownership transferred on go-live; complete application handover |
| Delivery | 45 business days; includes one parallel payroll run; multi-entity or factory floor systems scoped separately |
Questions people ask
Does it handle Indian statutory compliance?
Yes — EPF, ESI, Professional Tax and TDS under Section 192 are computed within payroll, with jurisdiction-based thresholds applied per state. Form 24Q data, challan tracking and statutory registers are generated from the same run.
Can it import attendance from our biometric device?
Yes. Punch data is imported from biometric exports or integrated directly with common devices. Missing-punch handling, half-day thresholds and late-cut rules are configured to your own policy rather than assumed.
How are loss-of-pay and leave policies configured?
Every rule is explicit and configurable — working-days method, monthly paid leave entitlement, LOP treatment, half-day thresholds and missing-punch treatment. These are confirmed with you during discovery rather than defaulted.
Is it suitable for a company outside India?
The payroll engine is jurisdiction-agnostic; the statutory layer is built per country. Indian compliance is included as standard, and other jurisdictions are scoped during discovery.
Do employees get self-service access?
Yes — payslip download, leave application, attendance view and document access, with approval workflows routed to the correct manager.